Summer Camp Parent Handbook 2019
2019 Seminole Lake Family Tennis
Welcome Parents and Players!
This Parent Information packet has been provided to familiarize you with basic program procedures and areas of responsibility. By working together we can better satisfy all expectations. We are pleased that your child is a part of our Program. Our NEW Curriculum is designed with the following objectives in mind:
- To offer players a positive recreation experience…
- To create environments that will cultivate friendships…
- To help shape great future citizens…
- To provide a fun and safe atmosphere where all children feel welcome…
- To contribute to the positive growth and development of our players.
Children may be dropped off at camp as early as 8:00 a.m. and picked up no later than 5:00 p.m. Structured camp activities occur between 9:00 a.m. and 3:30 p.m. each day. In order to keep all of our campers’ safe, children must be checked in and signed out each day. Children may not be picked up by anyone other than those listed on their registration forms.
(Please be prepared to show a valid photo I.D. when picking up a child.)
Late Pick Up/Early Drop Off Policy:
Children are to be picked up from camp by 5:00pm. There is $1 per minute late charge for pick ups after 5:00pm. Should you need to drop your child off earlier than 8:00am, there will be a $10 fee. Note that earliest drop off is 7:30am.
Please notify the camp director if your child is allergic to any common foods, sunscreen, or other substances that they may encounter at camp. Additionally, if the child requires medication to treat a serious allergic reaction, please fill out a Medication Form.
A Bicycle/Walking Permission Form can be filled out for children 10 years old or older who will be walking or biking to camp each day. Children who have this form on file will be able to sign themselves in and out of camp. If riding a bike to camp, child must be responsible for locking his/her bike up each day. Bicycles will only be used for transportation to and from camp and not during camp hours. Child will not allow anyone else to ride his/her bicycle. A bicycling helmet is required.
Please do not bring your child to camp if they are vomiting, running a fever or showing signs of a contagious disease such as head lice, pink eye, chicken pox, swine flu, or ringworm. If a child becomes sick while at camp, staff will call the parent or emergency contact person. Sick children need to be picked up as soon as possible.
Lunch & Snack:
Have your child bring his or her non-perishable, healthy lunch, snack and drink to camp. Refrigerators or microwaves are not available. Lunch may be purchased from our restaurant, for $10 per day.
Be aware that children do get dirty at camp! Dress your child accordingly… we suggest that your child wear comfortable, weather-appropriate clothing. Wheelie shoes and open-toe sandals are not allowed for safety reasons. It is suggested that parents place child’s name or initials on the inside of camper’s belongings, clothes, lunch boxes, sunscreen bottles, etc. A swimsuit and towel will be needed everyday, don’t forget to label with camper’s name.
Tennis Shoes are required.
Weather permitting, campers will be going swimming in our pool. Send a towel and sunscreen with your child. Campers who choose not to swim will go to the pool and will be supervised, but we will not have structured activities provided for them.
Campers will receive an official camp ‘T’ shirt as part of the program; this shirt MUST be worn on field trip days, Fridays. Extra shirts may be available for purchase for $10, check with your camp director.
Children will be participating in outdoor activities on a daily basis and will be exposed to the Florida sun. To avoid sunburns, it is recommended that parents apply a waterproof sunscreen to children each day before they come to camp and send in a spray bottle of sunscreen (labeled with the child’s name) for later applications. Staff is not responsible for applying sunscreen to the children, but will assist as needed.
What Not To Bring to Camp
Please do not allow children to bring toys, real or fake weapons or dangerous items, video games, MP3 players, cell phones or other expensive items to camp. Even under close supervision, these items have a tendency to get damaged, lost or stolen. Seminole Lake Family Tennis assumes no responsibility for the loss or damage of personal items or clothing brought to camp.
Campers with Special Needs:
Campers come in all shapes, sizes, and abilities. Seminole Lake Family Tennis celebrates individuals uniqueness and embraces the diversity of the children in our camp community. Children with special needs who are able to function in a group setting are included into their age appropriate group. We have found that this type of inclusion encourages kindness, respect, and acceptance which positively impacts all of the children in camp.
SLFT recognizes that some families may have unique custody arrangements. Specific court orders will be necessary in order for staff to deny access to any legal parent/adult. We encourage families to find solutions to custody issues without putting children and/or staff in a difficult position.
Parents Must Contact Camp Staff When:
- Information on your registration or application has changed.
- Someone other than those listed on your application will be picking your child (in writing).
- A child cannot be picked up on time.
- A change occurs in your child’s life that alters his/her attitude or behavior or causes emotional upset (divorce, loss of a pet, death in the family).
- Your child has a contagious condition (i.e. head lice, pink eye, swine flu, chicken pox).
- If your child cannot participate in any of the daily activities.
Parents Will Be Contacted Immediately When:
- Your child has received an injury, which could require immediate medical attention.
- Your child exhibits a medical condition that could be contagious or threatening to others in the program.
- Your child displays a pattern of disruptive behavior that interferes with the program or other children; the counselors observe any unusual patterns of behavior.
Parent conferences can be scheduled by the camp director or at the request of the parent.
Staff will assist by monitoring the taking of medication, but will not administer it.
Prescription medication must be in the original container with campers’ name, dosage, and physician’s name. Over-the-Counter medications require written authorization by parent/guardian accompanying the medication stating the time and dosage.
Communicable Disease – if a camper is believed to have a communicable disease or shows signs and symptoms, such as swine flu, chicken pox, measles, pink eye, whooping cough, ringworm, head lice, diarrhea, unexplained rash or high fever, they will be quietly removed from their group and parents called. Campers can return to camp when their illness and its signs and symptoms are no longer present, with physician’s clearance in writing
If a camper is sent to camp with medicine and the parent/guardian hasn’t filled out the Camper Medication Form, we assume no responsibility, and parent/guardian will be contacted.
Only minor first aid treatment will be given. In the event of an emergency, 911 will be called, as well as the parents.
Children must be able to use the bathroom independently and must be toilet trained to participate in camp. If an “accident” occurs, parents will be contacted to bring a clean change of clothing. Repeated “accidents” may result in dismissal from the program.
In the event of inclement weather, children will be kept safely indoors and out of the pools until the storm passes. Field trips and special activities may be postponed or cancelled in order to ensure the safety of our campers. If the National Weather Service issues a HURRICANE “WARNING” for Pinellas County, all recreation programs will be canceled. Please monitor the local radio or TV stations for this information. We are a RAIN or SHINE camp.
Campers Code of Conduct
The following is our “Campers Code of Conduct”.
Please review the code of conduct with your child.
- Campers must stay with their Counselors in their assigned activity areas and must be able to function in a group setting.
- Campers must show courtesy and good manners to fellow campers and to the Counselors.
Campers must listen to their Counselors and follow all directions and basic instructions.
- Campers must be respectful of Seminole Lake Family Tennis property and fellow camper’s property.
- Campers must use appropriate language – swearing, name-calling, and suggestive language is not allowed.
- Campers must respect fellow campers and staff members – bullying will not be tolerated.
- Campers must keep hands and feet to themselves! No Fighting, Hitting, Kicking, or Biting!
- Campers must follow the site rules set forth by the staff.
Failure to obey the above rules may result in the following consequences:
We reserve the right to implement whichever of the steps is necessary based on the severity of the behavior problem. Every effort is made to deal with the situation in a professional and sensitive manner. (Normally, there will be progressive disciplinary action as outlined.) No refunds will be given if child is suspended for any length of time. For more information see your Camp Director.
- Verbal reprimand by the Counselor, which is neither humiliating nor frightening and is age appropriate.
- Time out from the activity.
- Verbal reprimand by the Camp Director with a note or phone call to parent or guardian.
- Suspension from the camp for a specified length of time. (Full day, 3 days, full week.)
- Suspension from the camp for the entire program.
We want to make sure your child has a positive camp experience. If you have any questions or concerns about this program, do not hesitate to speak to your child’s counselor, the camp director, or Erick Chall, Director of Tennis.